Clerk Typist 1 - Pittsburgh East Regional Campus

Position Summary & Description
This position is posted in accordance with the (AFSCME) Collective Bargaining Unit.
This position supports the Indiana University of Pennsylvania Pittsburgh East Regional Campus. The Clerk Typist may be asked to provide assistance with general clerical duties as well as following a procedures checklist if problems arise with the campus/classroom technology or other facilities issues. This position is responsible for opening and securing the campus building on scheduled Saturdays.
This is a part-time position, working on Saturdays throughout the academic year (fall, spring, & summer sessions). Occasionally other work shifts may be offered on an as-needed basis.
This is a routine clerical work involving the typing and processing of documents in a variety of functions. An employee in this class types documents using a desktop. Work involves performing clerical and typing duties within a structured work setting which is characterized by standardized duties that follow well established methods and procedures. Work involves typing and processing a variety of documents related to a portion of a work process or a single office activity which is production or control oriented. Work may involve the skilled utilization of specialized equipment. Work being typed and the processes followed are repetitive and require very little adaptability to shifts in work schedule. Work is initially reviewed closely, and close supervision is received when new work processes or procedures are introduced, however, employees are expected to perform with limited guidance after the work process is learned and on regular assignments.
Examples of duties:
Opens and/or closes facility according to scheduled work hours as detailed in the facility opening/closing checklists.
Types documents from handwritten draft and/or dictated magnetic tapes into draft or final form according to pre-designed formats by transferring information onto letter, reports, schedules, and itinerary.
Types information form handwritten copy onto forms, form letters, card, envelopes, label, charts, and transmittals.
Types personnel, fiscal, accounting, or similar computer input documents on typewriter consoles for updating files maintained by computer.
Proofreads typed documents to insure typographical accuracy.
Performs receptionist duties by greeting visitors, directing individuals to proper office locations, taking information, and screening and routing telephone calls.
Files and retrieves materials by systematically sorting and storing documents alphabetically, numerically, chronologically, or using similar filing methods.
Logs or records the amount, type, disposition, and number of incoming or outgoing mail, forms, documents, phone calls, etc.
Opens and sorts mail into designated categories placing it into labeled boxes or receptacles for the organizational segment or address.
Prepares labels to identify the contents of packages, file folders, mail, booklets, etc.
Receive applications, documents, forms and fees directly from the public and screens sorts and assembles for further processing.
Folds letters, documents or circulars and stuffs into envelopes.
Performs related work as required.
The above duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Position Qualifications
Minimum Education and Training
Possession of the required knowledge, skills, and abilities.
Required Knowledge, Skills and Abilities
Knowledge of the English alphabet, Arabic numbering system, and chronological sequences by day, month, and year.
Ability to read and copy letters, words, phrases, sentences, and sentence punctuation written in the English language.
Ability to spell of normal usage and punctuate standard sentence structures.
Ability to use an English dictionary.
Ability to proofread the straight transfer of information for accuracy and correct any copying errors.
Ability to perform within prescribed office procedures, maintain harmonious working relationships, and function according to work practices and conduct.
Ability to understand and follow detailed straightforward, oral and written instructions.
Ability to keep categorical log records on the amount, type, or disposition of materials or individuals.
Candidates must have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members.
Candidates must communicate effectively and perform well in the interview(s).
The salary for this position is determined by the AFSCME Collective Bargaining Agreement. External applicants will be offered the minimum rate of pay for this position which is $13.56 hourly.
Essential Functions
The work of this position occurs in a typical office environment. Although infrequent, periods of heavy exertion may occur. Incumbent must have the following abilities:
Ability to travel to field locations and meeting/training sites by motor vehicle when required.
Communicate both orally and in writing to issue, receive and carry out instructions and orders effectively and to convey information to a variety of co-workers and the general public
Use a variety of common office machines such as telephones, calculators, copiers, computer terminals, keyboards, video display terminals, auxiliary printers and similar equipment.
Perform manual duties such as lifting and carrying various weight limits.
Operate office equipment which may require stooping, kneeling, bending, stretching and prolonged standing.
Provide assistance and guidance to internal and external customers.
Follow oral and written instructions
Special Instructions to Applicants
All applicants must submit a cover letter and resume as an attachment via this online application system at https://www.schooljobs.com/careers/iupedu. Names and email addresses of three references must be provided as part of the job application. Incomplete applications will not be considered. Applications must be received by December 13, 2018. You will receive a confirmation email when your application has been successfully submitted.
Please do not fax, mail or e-mail any documentation.
Committed to excellence through diversity, IUP is an equal opportunity employer M/F/H/V and is a proud member of the State System of Higher Education.
All offers of employment are subject to and contingent upon confirmation of work eligibility and satisfactory completion of all pre-employment background checks.

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